SAP HR Infotypes

Infotypes are also called information types and are pre-defined
templates to enter sensible related information for an employee or
applicant. for eg an address infotype would have fields like street
& house no, city, pin code.This infotype is unique and is
represented by an infotype number eg address has infotype no 0006. There
other infotypes like

1. 0000 – Actions (to capture employee movement info in the orgnization)
2. 0001 – Organizational Assignment (to capture employee positioning in the organization)
3. 0002 – Personal Data
4. 0006 – Address
5. 0007 – Planned Working Time (Store planned working hours for the employee.)
6. 0008 – Basic Salary
7. 0009 – Bank Details
8. 0014 – Recurring Payment
9. 0015 – Additional payment
10. 0016 – Contract Elements
11. 2006 – Absence Quotas

The above infotypes together in the same sequence form a part of the
Hiring Action.To make you understand this better just try and recollect
the contents of your offer letter which your organization might have
given you. It would possibly read “We are delighted to offer you the
position (IT 0001) of ______. You will belong to ______ department (IT
0001). Your joining date will be ______(IT0000 or IT0041)and you will be
paid a salary of ______ (IT 0008). You will be paid monthly allowances
______ (IT 0008 or IT 0014) and we are also offering you a joining bonus
of ______ (IT 0015). You will be eligible for annual leave of ______
days (IT 2006) and sick leave of ______ (IT 2006).You will be on a
probation for six months from the date of joining (probation date &
confirmation date in IT0016). Your working hours will be from ____ hrs
to ____ hrs beginning Monday to Friday (IT 0007) and we look forward to
your presence on date ______(IT 0016)……

I hope this gives you some idea of what an infotype is.

This must have raised a question in many
minds that “Hey ! I got the offer during my recruitment so how come this
is being referred to after hiring?” Well thats simple – this is because
all your relevant data that was captured during recruitment was
transferred to the the master (called HR master data)during the hiring
process.

So how was it captured in recruitment?

Well, this was captured using recruitment actions like shortlist
candidate, for interview, make offer, offer accepted till you join the
organization and sign the joining letter when your data actually gets
transferred from the Recruitment module to the Personnel Administration
module. Again this data was captured in recruitment infotypes.

So we can now get an idea that in SAP HR ,all data is captured in infotypes.

Question and Answer

1.What are info types ?

Infotypes, known as information types are units of human resources
information formed by grouping related data fields together. These are
represented in the sap hr system by a unique 4 digit number eg. Personal
Data (0002), Address (0006) etc. All customer infotypes fall in the
number range from 9000 to 9999. The fields in the infotype would vary
based on the country grouping for eg if any employee belongs to country
grouping 10 than he would have the SSN no field in the Personal Data
infotype which would not be seen in same infotype for country grouping
99.

*Infotype numbering in SAP HR sub module

1. 0000-0999 Personal Administration (HR Master Data)
2. 1000-1999 PD Infotypes ( OM etc)
3. 2000-2999 Time Infotypes
4. 4000-4999 Recruitment Infotypes

So whenever you are searching for a customer defined infotype make
sure your search is restricted between 9000 -9999. The infotypes
relevant to retroactive accounting for payroll and time infotypes are
defined in the

IMG . Personnel Administration–>Customizing
Procedures–>Infotypes–>Define fields relevant for retroactive
accounting–> Retroactive accounting relevance for payroll and time
per IT

Under this node you define for each infotype the following:- 1.Check
if no organizational assignment exists for the employee in
IT0001-Organizational Assignment and throw an error, warning or no
message.

So whenever you are searching for a customer defined infotype make sure
your search is restricted between 9000 -9999.The infotypes relevant to
retroactive accounting for payroll and time infotypes are defined in the

IMG . Personnel Administration–>Customizing
Procedures–>Infotypes–>Define fields relevant for retroactive
accounting–> Retroactive accounting relevance for payroll and time
per IT

Under this node you define for each infotype the following:-

1.Check if no organizational assignment exists for the employee in
IT0001-Organizational Assignment and throw an error, warning or no
message.

2.Maintenance of this infotype is permissible, permissible with
warning, or not permissible after the employee has left the organization
(employee in inactive status).

3.Entries in payroll past are permissible, not permissible or check for entries in the payroll past are infotype specific.

4.Infotype is not relevant for retroactive accounting, change in the
infotype triggers retroactive accounting or retroactive accounting is
field-dependent according to table T588G where the fields whose change
in values should trigger retroactive accounting are defined. Hence you
can see the significance of field triggers in retroactive accounting
where retroactive accounting for a given infotype can be restricted to
changes in the past to certain fields of the infotype.

If there is case that we need to specify certain info types for certain countries only, below are the IMG path you can maintain:

SPRO–>Personnel Administration–>Customizing Procedures–> Assign infotypes to countries

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